Job Title: Legal Executive Support Specialist
Location: Los Angeles, CA 90010, onsite
Reports To: Compliance Officer
Employment Type: Full-Time

Position Summary:

Supports the Chief Compliance Officer (CCO) and executive leadership by performing  high-level administrative, compliance, and office management functions. Ensures regulatory adherence, maintains organized records, coordinates meetings and audits, and supports corporate governance initiatives. Handles sensitive information with discretion and assists in implementing company-wide compliance programs. 

Essential Functions: 

• Performs diverse, highly responsible, complex, and non-supervised administrative and office management functions. 

• Manages all day-to-day duties of the department(s), including answering phone calls, maintaining files, and supporting executive(s) with schedules and meetings.

• Assists CCO with calendar management, scheduling meetings, and regulatory training(s). 

• Conducts research related to internal investigations, contracts, compliance,  acquisitions/divestitures, entity formation, and corporate governance as directed.

• Drafts, formats, and proofreads legal documents, contracts, company policies,  reports, correspondence, presentations, internal memos, and other related communications. 

• Serves as primary point of contact for incoming calls and inquiries.

• Supports implementation and tracking of company-wide compliance programs,  policies, and procedures. 

• Maintains organized records of compliance filings, legal documents, corporate  policies, employee compliance training, certifications, and licensing forms. • Assists with tracking deadlines for state filings, licensing renewals, and mandatory  reporting requirements. 

• Prepares compliance reports, dashboards, and audit documentation for internal  and external review.

• Coordinates document collection and organization for internal investigations, audits, or inspections. 

• Assists in compiling data for compliance audits, risk assessments, and  investigations. 

• Helps prepare materials for board reports, regulatory submissions, or executive presentations. 

• Handles sensitive compliance and legal information with absolute discretion,  maintaining confidential files and secure storage of records. 

• Acts as liaison coordinating information to/from legal, HR, and operations teams.

• Tracks internal policies, revisions, and company-wide notifications.

• Supports CCO in managing correspondence with regulators and external counsel.

• Troubleshoots technology and office equipment issues and/or provides training as  needed to ensure executive efficiency. 

• Performs office manager responsibilities as assigned, maintaining safe, clean,  functional employee common areas, office supplies, interacting with landlords, and recommending cleaning services or other office needs. 

• Completes special projects and other duties as assigned.

Compensation: $70,000-$110,000 DOE plus benefits